1. With regard to the processing of your personal data, WHEN is considered the Data Controller when:
- you visit the Website; and
- we provide our services to you, as a customer,
Our address is 29 Sokratous 29, Athens, Greece, contact phone number:211 218 1642 – 3 , e-mail address: hub@when.org.gr.
2. The term “Personal Data”, refers to information about you, such as your name , surname, postal and e-mail address, telephone number, gender, various comments sent by e-mail, etc., which can be used to identify you, hereinafter referred to as “Personal Data or Data”.
3. Only with your consent and if you provide it to us, we collect data related to the health of minor children (sensitive health data) who will participate in the MiniHub program. We collect this data in order to ensure the safety of your children, other children on site and our staff to the maximum extent possible . We will keep this data for a short period of time, delete it and only request it again when and if needed.
4. The processing of personal data of a minor based on his/her own consent is lawful only if he/she is at least 15 years of age. If the minor is under 15 years old we can only process his/her data with the consent of his/her guardian.
5. During your visit and navigation on our Website, we collect only the data collected by the cookies you have enabled with your consent, which are detailed in our Cookies Policy. Sometimes you may possibly find on our website material embedded from another website or social medium. If you select and click on it, there is the possibility that some of your personal data may be uploaded to the respective services providing the embed and used for advertising and product promotion purposes.
6. We will keep the details of an email in our database for five years, for the purposes of our Policy regarding our financial transactions with you and any other communications.
7. If you have provided your consent to receive informative and promotional material, we will add your email address to our contact and customer list until you tell us that you no longer wish to receive it, at which point we will remove you from the said list.
8. The Website uses Google Analytics (GA) to track user activity. We use this data to determine the number of people using our Website, to better understand how they land to and use our websites and to see their browsing through the Websit
9. Why and for what purpose do we collect your Data?
- Exclusively for the purposes of the services provided, in particular for the correct registration and participation in the program of your choice
- for our communication with youι
- to comply with the obligations imposed by the applicable legislation
- to know what you like most about our programmes and to inform you about it
- we process sensitive health data for the safety of our children, visitors and staff
10. Your personal data is processed either to provide the services offered or based on your consent. It concerns the absolutely necessary data and we make an effort to collect the minimum, the less the better.
11. Recipients of the Data are the absolutely necessary staff of WHEN who are bound by confidentiality and the businesses cooperating with us, which process your Data on our behalf and according to our instructions, such as lawyers, accountants, couriers. We use third parties to facilitate our business, to perform services related to the purpose of WHEN or to analyse how our Website and its content is used. These third parties have access to your Personal Data only to perform these tasks on our behalf and are required not to disclose or use it for any other purpose.
The Processors and any third parties promise and have agreed:
- to maintain confidentiality
- to not send to third parties Data without our or your permission
- to take appropriate security measures
- to comply with the legal framework for the protection of Personal Data and in particular the GDPR Regulation.
12. Your Personal Data is stored and processed only within the European Union, except for those that must necessarily be sent abroad for the performance of the contract.
13. In addition, we may share or disclose your Data when you have expressly requested it or when required by law.
14. We promise you that we will keep it securely so that it cannot be seen or copied by anyone. We have taken appropriate organizational and technical measures to ensure the security and protection of your Data from any form of accidental or unlawful processing.
15. In relation to your personal data, you have the following rights:
- You have the right to access your personal data.This means that you have the right to be informed by us on whether we do process your Data, the purpose of the processing, the type of your Data we hold, to whom we give it, how long we store it and whether automated decision-making is carried out.
- You have the right to correct inaccurate Data. If you find that there is an error in your Data, you can ask us to correct it.
- You have the right to erasure/right to be forgotten.
- You can ask us to delete your Data if it is no longer necessary for the purposes of processing or you wish to withdraw your consent in the case where this is the only lawful basis.
- You have a right to portability of your Data.
- You can ask us to restrict the processing of your Data for as long as your objections to the processing are pending.
- You have the right to object to the processing of your Data. You may object to the processing of your Data or withdraw your consent and we will stop processing your Data unless there are other compelling and legitimate grounds that prevail your right.
16. To exercise your rights, you can send us a Request to hub@when.org.gr and we will review it and respond to you as soon as possible.
17. We do not make decisions, or undertake profiling, based on automated processing of your Data.
18. We process your Data in accordance with the General Data Protection Regulation 2016/679/EU, and in general the applicable national and European legislative and regulatory framework for the protection of Personal Data.
19. You have the right to lodge a complaint with the Personal Data Protection Authority if you consider that the processing of your Personal Data violates the applicable national and regulatory framework for the protection of Personal Data.
20. At the events, actions and trainings that WHEN carries out or participates in, photography and/or filming may be carried out for the production of audiovisual material in order to be used in social media posts and/or other information platforms ofWHEN and/or co-organizers and sponsors/supporters. In case you do not wish to appear in the material to be used for the above promotional and informational purposes, please inform us before the start of the event or training at hub@when.org.gr
21. At the events, actions and trainings that WHEN We will update this Policy whenever necessary. If there are significant changes to the Policy or the way we use your Personal Data, we will notify you either by posting a notice in a prominent place before the changes take effect or by any other appropriate means. We encourage you to periodically read this Policy to know how your Data is being protected. out or participates in, photography and/or filming may be carried out for the production of audiovisual material in order to be used in social media posts and/or other information platforms ofWHEN and/or co-organizers and sponsors/supporters. In case you do not wish to appear in the material to be used for the above promotional and informational purposes, please inform us before the start of the event or training at hub@when.org.gr.
